How to Unpivot or Reverse Pivot in Excel

How to Unpivot or Reverse Pivot in Excel
Table of Contents

There are numerous ways of presenting data in Excel. One of the most popular way is to present data in crosstab format. To turn tabular data into crosstab format (which is pivoting) is not so difficult. We can do that by using an in-built function called Pivot table. However, to unpivot data is not as easy as to pivot it.

In this article, I will show you how to unpivot or reverse pivot data by VBA. I will guide you through how to use the VBA script and provide you with different scripts to cater for your own situation.

**Read How to Insert & Run VBA code in Excel – VBA101 if you forget how to insert VBA code in Excel.

If you have the following questions, I suggest you reading this until the end.

  • How to unpivot data in excel?
  • How to Unpivot or Reverse Pivot in Excel?
  • How to turn crosstab format data into tabular format in Excel?

You might also be interested in How To Change The Default Number Of Sheets In Excel

Example

Here we have two tables.

The table on the left is the original table. As we can see, the table is in crosstab format. There are both column header and row header.

The table on the right is the unpivoted table. It is in tabular format. There isn’t any header.

Cross tab format
Tabular

What we would like to do

To unpivot the data

You might also be interested in Edit The Same Cell In Multiple Excel Sheets

Unpivot or Reverse Pivot by VBA

Read How to Insert & Run VBA code in Excel – VBA101 if you forget how to insert VBA code in Excel.

When the VBA script start to run, there will be 2 pop up windows showing.

When you see a pop-up window asking for a range, select the range of the cells without the row header or column header.

In the above example, I selected cell B2 to cell F4.

When you see a pop-up window asking for a range to place the end result, select any range you like.

Script (Row header first)

Sub Unpivot_rowheaderfirst()
'Dim Rng As Range
Dim PivotRng As Range
Dim aCell As Range

     'Use inputbox to collect a range of aCells to be pivoted
      Set Rng = Application.InputBox("Select a range of cells to be pivoted", "Range selection", , , , , , 8)
     'Use inputbox to a cell to place the pivoted data
      Set PivotRng = Application.InputBox("Select a cell to place the pivoted data", "Final Destination", , , , , , 8)

     For Each aCell In Rng
             If aCell.Value <> "" Then
                    PivotRng.Activate
                  ' Copy Row header
                    PivotRng.Value = aCell.Offset(0, -(aCell.Column - Rng.Column + 1)).Text
                  ' Copy Column header
                    PivotRng.Offset(0, 1).Value = aCell.Offset(-(aCell.Row - Rng.Row + 1), 0).Text
                  ' get the value
                    PivotRng.Offset(0, 2).Value = aCell.Text
                  ' move cell to next row
                    Set PivotRng = PivotRng.Offset(1, 0)
             End If
     Next

End Sub

Result (Row header first)

Scripts (column header first)

Sub Unpivot_columnheaderfirst()
'Dim Rng As Range
Dim PivotRng As Range
Dim aCell As Range

     'Use inputbox to collect a range of aCells to be pivoted
      Set Rng = Application.InputBox("Select a range of cells to be pivoted", "Range selection", , , , , , 8)
     'Use inputbox to a cell to place the pivoted data
      Set PivotRng = Application.InputBox("Select a cell to place the pivoted data", "Final Destination", , , , , , 8)

     For Each aCell In Rng
             If aCell.Value <> "" Then
                    PivotRng.Activate
                  ' Copy Column header
                    PivotRng.Value = aCell.Offset(-(aCell.Row - Rng.Row + 1), 0).Text
                  ' Copy Row header
                    PivotRng.Offset(0, 1).Value = aCell.Offset(0, -(aCell.Column - Rng.Column + 1)).Text
                  ' get the value
                    PivotRng.Offset(0, 2).Value = aCell.Text
                  ' move cell to next row
                    Set PivotRng = PivotRng.Offset(1, 0)
             End If
     Next

End Sub


Result (column header first)

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